Sponsored Programs Administrator I, Cambridge, Massachusetts

Harvard University


Position Title: Sponsored Programs Administrator I

Req ID: 65453BR

School or Unit: Financial Administration

Description: Position Description

Financial Administration (FAD) is dedicated to advancing Harvard University's teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.

The Office for Sponsored Programs (OSP), through its Awards Management and Operations Team, is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards and for all aspects of data integrity in the Grants Management Applications Suite (GMAS), including the establishment of new sponsors, new accounts, renewals, and continuations of awards.

The Sponsored Programs Administrator (SPA) identifies and resolves issues that arise throughout the lifecycle of an award and is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards. This full-time position reports to the Senior Manager, Awards Management and Operations.

Responsibilities include:

• Provide a broad spectrum of support and contribute to team success in the processing of sponsored awards, including incoming sponsor award notices.
• In collaboration with team members, the SPA will help to resolve issues in GMAS that arise throughout the lifecycle of an award.
• As a member of the Awards Management and Operations Team, the SPA works in support of many of OSP's key initiatives, including Grants and Contract Administration, data integrity and clean-up, and other operations projects that may arise.
• This position serves as a Super User in the Grants Management Applications Suite (GMAS), the university system of record for sponsored projects. As an expert on the Harvard chart of accounts and GMAS security, they ensure that roles and responsibilities are properly captured in the system.
• This position is responsible for data integrity and quality assurance within GMAS ensuring that award data is complete.
• Provide exemplary customer service.
• Other duties as assigned.

Basic Qualifications

• Bachelor's degree or 3+ years of equivalent experience required.

Additional Qualifications and Skills

The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.

• Detail-oriented and analytical problem-solver.
• Ability to;
  • prioritize and manage multiple deadlines.
  • communicate with individuals at all.
  • work independently.
• Excellent;
  • organizational and electronic document management skills.
  • people and relationship management skills.
  • verbal and written communication skills.
• Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.
• Positive, collaborative, and team-focused attitude.
• Academic administration experience a plus.

Working Conditions

• Work is performed in an office setting if and when onsite work occurs.

Additional Information

Please provide a cover letter with your application.

Please note:

• Harvard University requires pre-employment reference and background screening.
• We are unable to provide work authorization and/or visa sponsorship.
• This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Accessibility:

Harvard University IT plays an important role in supporting Harvard's commitment by seeking to create, procure and deploy technologies that are accessible to all, including and especially those who live with disability. Harvard welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please contact our University Disability Resources Department.

About Us

More about FAD:

Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.

Within our own community, we aspire to:

• Engage with respect, honesty, and integrity
• Cultivate equity, diversity, inclusion, and belonging
• Welcome innovation, collaboration, and flexibility
• Enjoy our work, grow professionally, and aim for the extraordinary

Learn more about Financial Administration (harvard.edu) and our eight reporting units. (https://finance.harvard.edu/)

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

LinkedIn Recruiter Tag (for internal use only)

#LI-BT1

Department Office Location: USA - MA - Cambridge

Job Code: 400110 Financial Associate I

Job Function: Finance

Work Format: Hybrid (partially on-site, partially remote)

Sub Unit: ------------

Salary Grade: 054

Department: Office for Sponsored Programs


Union: 55 - Hvd Union Cler & Tech Workers

Time Status: Full-time

Pre-Employment Screening: Education, Identity


Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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