Job Details
Working Title: IVPS Operations Analyst
Job Class: Management Analyst 2
Agency: Health Department
- Job ID: 76349
- Location: St. Paul
- Telework Eligible: Yes
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers. Bidders will be accepted through 05/07/2024.
- Date Posted: 05/01/2024
- Closing Date: 05/15/2024
- Hiring Agency/Seniority Unit: Health Department / Health-MAPE
- Division/Unit: Health Improvement / HPCD CDEE Ops Mgt Unit
- Work Shift/Work Hours: Day shift / 8 a.m. - 4:30 p.m.
- Days of Work: Monday - Friday
- Travel Required: Yes, up to 25%
- Salary Range: $24.20 - $35.13 / hourly; $50,529 - $73,351 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary
The Injury and Violence Prevention Section (IVPS) in the Health Promotion and Chronic Disease (HPCD) division seeks a Management Analyst 2. This position will provide analysis and management of financial projects and legal agreements vital to the efficient operation of the Injury and Violence Prevention Section (IVPS). This position will facilitate budget spend-down reporting, invoicing, grants administration, provider and vendor contracting, and several financial reconciliation activities that assure compliance with MDH and federal grantor requirements. This position will have a key role assisting with fiscal and budgetary analysis, business development and business operations needed for decision-making and long-range planning for the Injury and Violence Prevention Section (IVPS).
Responsibilities of the position include, but are not limited to:
- Develop and process contractual agreements so the outgoing grant/contracting process is completed in a timely manner.
- Ensure the effective development and management of contractual agreements supported by State budgetary resources, professional contracts, federal grants, and administrative agreements so that IVPS priorities are met and funded.
- Assist IVPS leadership in the development and submission of incoming-grant applications.
- Work with IVPS Leadership, the Operations Management Unit, and its supervisor to monitor, analyze and manage the IVPS budget in order to assure that sufficient resources are requested, and that appropriate policies, procedures, and priorities are observed in the management and allocation of resources.
- Monitor an overall financial information management plan for assigned budgets to ensure that all program funds are appropriately and effectively allocated and expended in accordance with federal, state and program priorities i n collaboration with the program supervisor .
- Oversee and ensure the fiscal management of program and grant budgets in partnership with IVPS leadership.
- Support IVPS' Financial Reconciliations of its grant agreements.
Candidates residing in Minnesota, Wisconsin, Iowa, North Dakota, or South Dakota may have the option to
telework; however, telework schedules are based on the unit's operational needs and are at supervisory discretion.
Qualifications
Minimum Qualifications
One of the following:
- One year or more of experience in finance, budget analysis, or grant/contract administration or management.
- Three years or more of advanced administrative support in one or more of the following areas: accounting, auditing, financial reconciliation, grant/contract management and/or budget responsibilities.
Knowledge and skills that will be assessed during the interview process:
- Skill and knowledge in budget management and processing invoices.
- Skill and knowledge in legal agreement development, administration, and management.
- Interpersonal skills to achieve effective working relationships within the agency and externally.
- Problem-solving skills sufficient to achieve consensus or positive outcome.
Preferred Qualifications
- Knowledge of:
- Minnesota State government and Minnesota Department of Health policies, procedures, processes, laws, and rules including financial procedures.
- Applicable federal grants procedures and policies sufficient to assist in the development and renewal of Section and Unit funding grants and to develop and analyze budgets.
- Completion of associate or bachelor's degree.
- Experience:
- Using SWIFT and EPM Data Warehouse (formerly OBIEE) applications.
- Working with Accessibility or Records Information Management.
- Developing and analyzing legislative proposals or responding to new appropriations and initiative budgets.
- Using data to measure, analyze and improve systems.
- Documenting processes to effectively summarize and convey information for process improvement.
Additional Requirements
- This position requires successful completion of a background check.
- This employment does not require a valid driver's license, but it does demand occasional travel, which the candidate will be responsible for meeting.
- The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins. The agency is unable to offer H-1B sponsorship.
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us . For additional information about the application process, go to http://www.mn.gov/careers .
Contact
If you have questions about this position, contact Megan Baer at megan.baer@state.mn.us
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Baer at megan.baer@state.mn.us .
About Health Department
Come work for one of the best public health systems in the nation and you will contribute to our mission to protect, maintain and improve the health of all Minnesotans. We are working hard to achieve our vision for health equity in Minnesota, where all communities are thriving and all people have what they need to be healthy.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov )
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
