Project Controls Analyst
US-NY-New York
Job ID: 2024-7218
Type: Regular Full-Time
# of Openings: 1
Category: Project Management/Program Management
Cumming - Zubatkin
Overview
Zubatkin Owner Representation (“ZOR”), a Cumming Group Company was established in 1994 and primarily serves not-for-profit organizations, including museums, performing arts, educational and religious institutions, across the East Coast of the United States. The focus of our practice is to assist in the strategic planning, design, and construction of capital projects. Our diverse portfolio spans all aspects of a project’s development – from initial real estate analysis, master planning and programming through design, construction and move-in – for both new construction and renovation and expansion projects.
At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 20 ranking in ENR. With over 50 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!
We are currently looking for a Project Controls Analyst based in New York, NY. The Project Controls Analyst reports directly to the Project Controls Director and will be assigned to multiple projects to help develop, track and analyze budgets, expenditures, risk management, and other financial reporting functions, proactively interacting with internal team on known or potential areas of concern.
Responsibilities
- Work with project managers to support budget development exercises.
- Implement the project financial accounting procedures and systems, financial accounting training and (kick-off) workshops for the project management team and / or contractor.
- Establish the project control system accounting software to record and maintain all budget, contracting, and commitment and expenditure activity including comparison with original budgets.
- Track and monitor contingency usage and exposure logs.
- Prepare Anticipated Cost Reports, Cash Flow reports, and special budget analyses.
- Provide input and analysis on anticipated and any current situations and bring issues to the internal project team’s attention.
- Monitor and track project-related insurance coverages and certificates.
- Review proposals and contracts for proper attachments and backup, math errors and check established billing rates.
- Engage with the client for project accounting protocols, payments management and accounting reconciliations between ZOR and the clients.
- Monthly reconciliation of client’s project cost general ledger.
- Liaise with consultants & vendors to ensure timely set up, invoices and payment.
- Review all invoices and contractor requisitions checking for accuracy, job name, math errors, previous billings and past due balances.
- Review consultant statements to ensure that all invoices have been received, recommended and recorded. Follow up with Client as needed.
- Engage with external project teams on invoicing and facilitate any billing resolutions.
- Engage and remain current with the internal ZOR project team on project status and cost activities.
- Issue reports to the Project Team, Management, and the Client, ensuring they are accurate and timely.
- Assist Project Manager with closeout procedures. Ensure that all costs have been received, processed and included in the final billing. Check that all applicable waivers have been received. Review all financial reports and provide documentation for final project financial closeout.
- Participate in client and project meetings as requested.
- Support Clients with additional outside lender or funding paperwork as needed.
- Partner with the internal ZOR project team and providing support as needed.
Qualifications
- BS in Engineering, Construction Management, Architecture, or a closely related field is highly preferred.
- The ideal candidate should have a high level of competency with a minimum of 5 years demonstrated Project Controls experience (preferably in real estate, construction, or non-for-profit environments).
- Must be able to manage multiple projects simultaneously and priority changes. Strong financial and analytical skills, and detail-oriented are a must.
- Advanced knowledge of Microsoft Excel. Proficiency in QuickBooks is preferred.
- Desired Qualities: Organized and proactive planner; Clear communicator (oral and written); Good client and team relations skills; Team player.
Have more questions? Chat with a Recruiter on our careers website! It takes five minutes to apply to this job and we will provide feedback within five business days.
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Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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