Position TitleBoard of Trustees Liaison and General Counsel CoordinatorDepartment110000 - Office of the PresidentPosition TypeRegularPosition ClassificationFull-Time, 12 monthsGrant/Gift Funded (all or a portion)?NoIf Temporary or Grant Funded, Start Date and End Date
Position Description/Posting Details
Posting NumberS1134PPosition Summary
The Board of Trustees Liaison and General Counsel Coordinator serves as the primary liaison between the University and the Board of Trustees and coordinates day to day activities within the Office of the General Counsel.
Essential Duties
Board of Trustees duties include, but are not limited to:
- Determine due dates for Board materials, prepare agendas and email reminders, coordinate collection of accompanying documents from the Executive Cabinet and Board Committees, and insert them into Board of Trustee web portal.
- Communicate with the Board Secretary to prepare resolutions that require action by the Board of Trustees.
- Prepare draft minutes for Working Groups and Committees, Executive Committee, and Full Board of Trustees meetings for review and finalization by Board Secretary.
- Facilitate the implementation of surveys and collection of forms, and other agreements from Board of Trustee members.
- Coordinate the onboarding of new trustees.
- Responsible for management and use of the Board portal.
- Administer the Board of Trustees budget and prepare all necessary paperwork for expenses and reimbursements. This includes, but is not limited to preparing and/or validating expense reports, and preparing credit card reconciliations on a timely-basis.
- Complete other Board of Trustee related administrative duties such as:
- Develop menus, reserve rooms, manage RSVPs, and upload materials to the electronic board
- Transport binders, name plates, and develop board materials
- Monitor attendance / meeting minutes
- Provide new and potential members with resource materials, board dates, instructions regarding electronic board portal
- Oversee preparation of biographies and insertion of photographs
- Oversee updating of committee and private board lists
- Respond to Board members phone calls, emails, etc.
- Provide materials to Board members as requested and needed.
General Counsel duties include, but are not limited to:
- Manage the Office of General Counsel’s main phone number and email and appropriately triage information. Facilitate communication between the office, university departments, outside counsel, and other stakeholders.
- Serve as administrative liaison with external counsel offices, communicating information as directed by the Chief of Staff, and assisting the Chief of Staff with responses to questions.
- Facilitate the Office of General Counsel’s role in the University’s contract and policy processes. This may include referring employees to the correct process or processes, reviewing the submissions to ensure that all necessary information is included, seeking approval from the Chief of Staff to move items along, ensuring things are moving through the queue expediently, and keeping the Chief of Staff apprised of any issues.
- Prepare and organize legal documents, reports, and presentations.
- Complete research and special projects arising within the Office of General Counsel.
- Manage and organize confidential University legal documents and records. Ensure accuracy and accessibility of information.
- Administer the Office of General Counsel’s budget and prepare all necessary paperwork for expenses and reimbursements, including but not limited to preparing and/or validating expense reports, preparing credit card reconciliations on a timely basis, and tracking legal bills and expenses.
Secondary Responsibilities
- Provide support as needed for the President Student Advisory Council, the President Advisory Council, and other meetings as needed.
- Complete other duties as assigned.
# of Direct Reports0Required Qualifications
- Bachelor’s degree plus 3-5 years of experience in an administrative support role or an equivalent combination of education and experience.
- Previous experience supporting a Board of Trustees or other Executives.
- Demonstrated proficiency in using Microsoft Word, Microsoft Excel, Microsoft PowerPoint, internet searches, and in database management.
- Demonstrated superior communication skills, organizational skills, and attention to detail.
- Demonstrated ability to handle highly confidential matters.
- Knowledge of and commitment to the mission of La Salle University
Preferred Qualifications
- Previous experience working in a legal setting.
Physical Requirements and/or Unusual Work Hours
- Occasional early, late, or weekend hours may be required.
Special Instructions to Applicant
La Salle University embraces diversity and seeks candidates who will contribute to a climate that supports a fully inclusive, equitable, and diverse working and learning environment. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
La Salle University offers its eligible employees comprehensive medical and dental plans, employer paid life and disability insurance, retirement benefits, generous paid time off (vacation, sick leave, and holidays), and tuition benefits such as no cost undergraduate and graduate degree programs for its employees (with no wait period) and no cost undergraduate degree programs for its employees’ dependents (after completing the required years of service).
Application Open Date05/14/2024Application Close DateApplication Open ToInternal and External Applicants
PI240974350
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